One dashboard for ideas, scripts, edits, approvals, scheduling, client transparency and even team leave — from the first hook to the view counter. No spreadsheets. No “what’s the status?” messages. Ever.
Purpose-built for short-form video teams: writers, broll editors, finishers, account managers — and the founder watching it all.
A Notion-style workspace per client: bank raw ideas with source links, choose or discard. Only chosen ideas enter production — the bank never clutters the pipeline.
Versioned scripts with Google-Docs-style inline comments — select any line, leave feedback, resolve it. Every version and approval is on record.
Comments pinned to exact seconds on a video timeline, Frame.io-style. Numbered markers, resolve tracking, instant notifications to whoever owns the cut.
Writer → broll → approval → finisher → scheduler. Every stage change assigns the next person, notifies them, and writes the audit log. Nobody chases anybody.
Daily targets per role with automatic behind-quota nudges after 4 PM. Minutes-delivered leaderboards, cycle-time bottleneck charts, rework counts per editor and client.
A private view-only link per client — their calendar, pipeline and published numbers, always current. Zero logins, zero “what’s the status?” messages.
Drag publish-ready videos onto dates, add planning items on any day — even back-dates — to visualise the month for a client before videos exist.
Sick + planned leave with carry-forward balances, one-click applications, admin approvals and a full team record. Mon–Sat working weeks built in.
Every create, edit, approval and stage change is recorded with who and when — and there is no code path to edit or delete a record.
Role-based access means everyone logs into the same system but only sees their department — with a guided tutorial on first login.
Six stages, zero chasing. Every handoff assigns the next person, sends the notification and writes the record — automatically.
Bank ideas per client with source links. Choose the winners, discard the rest.
Versioned drafts, line-by-line comments, admin approval before anything moves.
Assigned editor grabs the raw video, uploads their cut — length auto-measured.
Founder reviews the cut frame-by-frame and approves or sends back with notes.
Assigned finisher runs the 5-point QC checklist. No ticks, no publish.
Drag onto the calendar, mark posted, log views — outliers over 500K get flagged 🔥.
Rework? One click sends a video back with notes — and the rework count shows up per editor and per client in analytics.
Each client gets a private, view-only link — their upcoming ideas, their content calendar, every video’s progress and the numbers after posting. No accounts, no emails, no “can you send an update?” Just a link that’s always current.
What actually changes when the whole agency runs on one system.
| Spreadsheets + group chats | 🚀 Agency OS | |
|---|---|---|
| Idea tracking | ✗ Random Notion pages and chats | ✓ Per-client idea bank with choose/discard |
| Script feedback | ✗ “Check the doc” + voice notes | ✓ Inline comments pinned to exact lines |
| Video review | ✗ Timestamped WhatsApp paragraphs | ✓ Comments pinned to seconds on a player |
| Handoffs | ✗ “Bro, it's your turn” messages | ✓ Auto-assign + notify on every stage change |
| Accountability | ✗ Memory and arguments | ✓ Quotas, leaderboards, tamper-proof audit log |
| Client updates | ✗ Weekly status calls | ✓ Always-current private portal link |
| Leave | ✗ Chat messages to the founder | ✓ Balances, applications, approvals on record |
I open one tab in the morning and my whole day is queued up — raw files, deadlines, feedback, everything.
Script notes point at the exact line now. Rework dropped because nothing gets lost in translation.
Clients stopped asking for updates. I send the portal link once and it answers every question after that.
The 3-hour red flag alone paid for the build. Nothing sits unnoticed anymore.
No. Each client gets a private, unguessable link — open it in any browser and it shows their live pipeline, calendar and results. View-only, nothing internal, no login.
Raw videos and cuts are uploaded straight into the system (up to 2 GB per file) or linked from Drive/Dropbox — both travel with the video through every stage.
Automatically. Scripts count on approval, broll videos on approval, finished videos on publish-ready. Video length is read from the file itself — nobody self-reports.
Only their department. Writers see pre-production, editors see their own queue, account managers see scheduling. Admin sees everything, including each role's view.
Every action is in an append-only audit log — who did what, when, with before/after values. Disputes take thirty seconds to settle.
Yes — it's built on the same stack that powers large production teams, and moves to a proper server (with backups) when you're ready to scale.
Log in and watch the whole pipeline move — or ask your admin for an account.
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